READY FOR YOUR HOLIDAY PARTY?

Okay everyone...December is quickly approaching; like in a month and a half, so literally speaking, that's in 6 weeks.  Do you realize that because Christmas falls on a Saturday, there are only 3 available Saturday's in December that you can actually book for your holiday party?  Come to think about it, there are only 3 Friday's as well.  So, what are you waiting for?  No time to find a venue?  Or is it really because the thought of making mulitple calls to various venues makes you cringe?  Especially when most of the time the venues you call will either: 1) not meet your budget; 2) not accomodate the size of your group; or 3) not have availability? 

Well, wait no further!  Event Dining Connections is here to take that tedious task off your "to do list!"  Yes, we assist with finding a location for your event at NO COST TO YOU.  That's right everyone, absolutely no cost...zero, zip, ziltch.  So stop waiting around and leave the job to us.  You could be receiving information from locations that fit exactly what you're looking for.  Don't wait any longer; submit your holiday party information on our website at: www.eventdiningconnections.com/Request.html   10/17/10

MAY I HAVE A STRAW FOR MY WATER PLEASE?

So the other night, I had a casual dinner with my beautiful family at a pretty well known restaurant chain.  It was one of those days where a glass of wine was the perfect way to end the evening.  After a long, rough day it's the perfect way to sooth the soul.  But no matter what my drink of choice is at any establishment, I always (always) ask for a glass of water.  You see, I was raised in a home where, "water is good for you; especially your skin," which in reading all the health magazines, this isn't some crazy idea my mother came up with just to make me drink water (unlike some of the other crazy concoctions she came up with to make me take liquid medicine as a child).  I usually remember to ask for a slice of lemon, but typically if I don't, the waiter is kind enough to ask me if I would like one.  Very considerate of them, but what I can never understand is why they never give me a straw?  I mean, in all my years dining out, I just can never get my arms around that one.  Okay...maybe I have a slight germ phobia (which I really can't help for having a mother who is a nurse by trade), but I still feel they should at least offer me a straw if they don't automatically give one out.  So I'm ordering water...I get it.  Maybe they think I'm not going to spend money on a drink...but does that really warrant me not receiving a straw?  Especially if the dinner entree averages anywhere between $25-$40 a plate (and even more so if I order a glass of wine, salad and dessert).  Somehow, there must be this unknown code that says, "if you serve a glass of water, do not provide a straw."  Does it really cost that much compared to the delicious free rolls or bread that is provided no matter how many courses I order?

If a waiter is thoughtful enough to remember to ask me if I would like lemon for my water....can they not offer me a straw too?  How do you feel about this? I'd really like to know if I'm the only one who thinks every glass of water deserves a straw.  10/13/10

DECOR...CAN YOU AFFORD IT?

When planning decorations (or decor) for an event, it really does not have to be over the top, expensive or complicated.  The great thing about decor is that there are so many objects to choose from to really dress up a room or table.  It can be as simple as lighting or table centerpieces to something elaborate as perimeter decor or specialty linens. 

A safe starting point when planning decor is to consider the theme, color scheme or ambiance you are trying to evoke from your room.  Is this an event during the holiday or season?  Or maybe one that should be fun and festive?  Or are is this a high profile group that you are trying to keep the room elegant and sophisticated?  Still can't think of a theme?  How about bringing in a theme based on the menu you are offering, such as a Southwestern, Italian or Asian theme?  Try gearing your event around the age group and have that play a part in selecting decor.  If your event is a birthday celebration, maybe theme the event around the era the celebrant was born.

Consider making the decor yourself, rather then outsourcing it.  Sounds like a lot of work, but decor can be simple and easy to make, but still make a statement.  Fabric and craft stores offer resonably priced ideas, supplies and fabric to dress up any room.  Some of our favorites include: "Joanne Fabrics & Crafts," "Hancock Fabrics," and "Michaels."  Visit clearance sections for great deals on items that are out of season or being taken out of inventory.  You may even want to check out their websites as well.  Often times items on-line will not be on sale in the stores.  If you are planning in advance, find out when new shipments come in because this usually means current items are moving to the clearance section.  Pay attention to store advertisements and the dates sale items are available.  From this you can gauge when the date of the next sale starts and be the first to find the quantity of items you're looking for.  Look for wholesale florists in your area for great prices on fresh flowers and vases.

Here are 4 great ideas to decorate any room or table...and some inexpensive ways to do this:

CENTERPIECES
The table is the first thing your guests look at, so when the center is bare the table looks unfinished.  Centerpieces can be as simple as a single bud vase with a rose or orchid stem to maybe a clear square vase, filled at the bottom with river rocks or glass beads and float a single orchid, gerber daisy or candle.  Going with a season theme?  Use items such as sand & sea shells, beach balls, or a fisherman's net for a summer theme.  Try a tray of wheat grass with fake butterflies for spring and for winter?  How about rock salt as snow poured strategically around candles and glitter covered pine cones.   Place items directly on the table, in a clear tall vase or in a seasonal basket or crate.  Celebrating a holiday?  How about empty gift wrapped boxes or a cornicopia basket overflowing with fresh pumpkins, gords, dried corn on the cob, mini pine cones and various colored maple leaves to bring the feeling of a the season?  There are so many creative ways to add decor to any table and not cost a bundle.

LINEN 
This can be anything from Table Linens, Overlays, Table Runners, Chair Covers, Chair Ties/Sashes and Napkins.  Before you begin your hunt for linen, ask the venue what options they offer complimentary.  Most stick with white or black, but you'll be surprised how many venues actually have other color options.  If you have white table linens, try adding chair covers in a different color to make your tables "pop."  You can also keep your costs down by adding a touch of color with a simple sash around each chair and a matching napkin.  Or maybe a simple runner along the center of the table to add color.   These can be easily made by sewing the edges of a retangle piece of fabric.

PERIMETER
If your budget does not allow for centerpieces or linen on each table, focus on the room itself.  Uplighting can add ambience to the perimeter of a room.  Whether it's just the front wall washed in a themed lighting color or accent uplights in the four corners of the room.  If the room is small enough, try a simple tree light or two with various color patterns on the wall.  Have a custom gobo made in the company logo, your bridal couples initials or even the celebrants photo.  This adds a more personalized decor element to the room that will be admired by all the guests.  You can also bring in live potted plants and trees to  warm up the room.  Creatively shaped topiary tree, palm trees, ficus trees or ferns give a more visual appeal to otherwise bare walls.  Space out your trees and add twinkle lights for added charater.  Live plants as opposed to lighting would eliminate "overtime" labor cost that some lighting rental companies apply if their setup time is after normal business hours or on the weekends. 

FOCAL POINT

A central focal point for your decor is a great way to eliminate exorbinant costs.  If the ceilings in your space permits, stack a couple of tables to give added height to your focal point.  Ceilings too low?  Try long calla lily stems, dried curly willow branches, bamboo or pussy willow branches to gain height.  Dried curly willow is a wonderful start to your focal point.  Hang candles, flowers, lanterns or long crystals to make the room festive or romantic.  Use items that give width to your focal point such ostrich or peacock feathers.  Get creative with tall glass cylinders or trumpet vases filled with fruit, floating candles or submerged floral stems.  Keep costs down with monochromatic groups of inexpensive flowers or objects.

On a final note, always check with the restaurant or venue on what restrictions they have on bringing in decor.  It's best to keep them informed of what you plan on bringing in instead of finding out the day of the event that the decor you spent weeks planning isn't permitted. 

Have any final decor ideas on a budget?  Our fans at Event Dining Connections would love to hear them!  10/03/10

HOSTED BAR vs. CASH BAR...HOW TO DECIDE...

Greetings to all my connections and followers!  I had a very interesting conversation with a Meeting Planner today who I was assisting.  It was her first time planning a reception for her company, so as you can imagine it was a bit nerve racking for her.  And who can blame her?  She only had to plan a very important reception for her boss (she is an executive assistant) for oh...only potential clients they are trying to impress...no big deal...NOT!  Yes, that can be a very nerve racking and important task I hear often from people who reach out to me for assistance.  I have to admit, it is these conversations I enjoy most because it keeps me on my toes and reminds me of what I know best...events!

As we discussed her event in detail, we came to the topic of whether or not she should have a bar at her event due to budget reasons.  I find that this topic is one that I discuss often with my clients, so I decided to share a bit of insight with all of you.

Deciding if you should have a cash bar (where your guest pay) or a hosted bar (where you or your company pays) is quite simple.  I think the real questions are:

1.  Do you want your guests to pay for their own drinks while they attend your event?

...and...

2.  Do you have a budget or dollar amount you are willing to allocate towards this expense?

For the first question, it seems simple enough.  In my experience I have planner that says, "No I don't want a bar because I don't have the budget for it."  Usually that prompts me to ask the questions: "Will you have clients attending this event?...Or is this more of a social/informal event where it can be somewhat casual?...Or are you networking and entertaining clients?"  Not surprisingly, their response is usually that they are entertaining clients (which is why they are tossing around the idea of hosting a bar) or they would like to be able to pay for a drink for their guests, but they feel they just don't have a budget for it.  Unfortunately, in the world of "entertaining clients" it's not good practice to have clients pay for their own drinks.  Usually when I have a client who is contemplating whether or not to have a bar, they would certainly like to host a bar, but they feel that they cannot afford it.  Social events, on the other hand, it would be very impressive to host a bar, but something that's just out of their reach.  Well the great news is, YES, if you have a budget to work with, then you can certainly have some form of hosted bar.

So this leads me to answering the second question.  There are so many ways that you can have a hosted bar, without breaking the bank and still maintaining control of how much you allot towards the bar.  Here are 6 great tips:

1.  Host the bar up to the dollar amount you've allocated towards this budget, then turn the bar into a cash bar.

2.  Host drink tickets.  This is a great way to control costs and ensure that each of your guests receive a drink or two.  It doesn't have to be a boring raffle ticket; get creative!  Make a ticket look like an old movie ticket, add your photo or company logo...but don't forget to indicate on the ticket that it is redeemable for one drink.

3.  Host: a "signature" drink, wine & beer, or soft drinks, water & juice, then have it tray passed.  For all the other beverages, have those available on a cash basis at the bar.  The signature drink can be a couple of martinis in the colors of your wedding or company logo.  It doesn't have to be something boring.  Look up ideas that are trendy, hip and fun.

4.  Host the bar for a duration of time..maybe the first hour or two, then turn the bar into a cash basis.  I typically estimate about 1.5 drinks per person, per hour.  Obviously if you know your guests are heavy drinkers, you may want to increase this estimate.

5.  Host an alcoholic beverage that is offered "by the gallon."  Some venues will offer a sparkling alcoholic fruit punch or sangria by the gallon.  This is great to have in a cool glass beverage dispenser with a spout or a silver punch bowl.  You can make this a self-serve station or have this offered at the bar.  With fresh fruit, this can be visually appealing.

6.  Order specific quantities and selections of wine or beer, then have these available at the cash bar.  As a rule of thumb you get about 4 glasses of wine per bottle.  Once these run out, it's done!  The rest of the event can be a cash bar.

Keep in mind that most venues charge separately for the bartender, so make sure to budget for that cost.  Some will have the option of waiving the bartender fee if a certain dollar amount is met.  You may want to host the bar up to what that dollar amount is, just so you do not have to pay for the bartender.  Maybe this means only hosting beverages ordered by your VIP or bridal couple to reach that minimum.

I hope this gives you some ideas of how you can host a bar.  In any case, always communicate to the venue exactly what your "total" budget is for your bar and what this budget is to be allocated towards.  If any of you have more ideas, please share them with our fans at Event Dining Connections!  We'd love to hear them! 

TGIF San Diego!!

As we say farewell to week three of September 2010, we welcome the weekend and thank the city of San Diego that they've decided to treat all of us to another delectable week of sinfully amazing restaurants!  I mean, really?!  WHO ever heard of a $30 per person, 3-course menu at Peohe's in Coronado, California?!  I mean, come on!  Lobster Bisque, Prime Rib and Macadamia Nut Creme Brulee....how can anyone resist?  Add an evening stroll along the boardwalk and you've got yourself a night any woman will done as one of her most romantic. 

I remember going to Peohe's for my Junior Prom (....no need to divulge what year that was)...wearing my "couture" burgundy dress with all the lace and bows any girl would feel like a princess wearing (a judgement made when I was 16 years old....umm, couture? ...hardly....)  anyhow, I remember arriving in a white limo and thinking I was the luckiest girl to have experienced a little bit of Hawaii right here in San Diego.  To think it doesn't take a white limo, custom made dress and (junior) prom to experience that evening all over again .....but what can be better then that?  Well, try reliving that teenage memory....but now with someone worth taking :) 

So, as Friday is drawing to an end, here's to all of San Diego...and reliving those unforgettable teenage memories....while revisit those amazing restaurants you would only go to on a night that was meaningful enough to save for all year...because it was more then worth it!  09/24/10